Engaged, excited, but have no idea how to plan a wedding? Don’t worry, we’ve got your back – and so does our Wedding Planning Kit.
The OYD Wedding Planning Kit will become your bible for all things wedding planning. If you’re at the very beginning of your wedding planning journey, we recommend getting the full package – OYD Wedding Planner + access to our Online Planning Platform. Don’t need the full package? That’s completely fine – you can view separately by clicking these links: ONLINE PLANNER and WEDDING PLANNING BINDER
First, let’s talk about the Wedding Planner Binder.
When you first open your wedding planning binder, you will see your Wedding Timeline and To Do list, which gives you a full overview of what you need to action, and when, on a 12 month timeline.
Next, you’ll see sections dedicated to each one of your wedding elements. On the back of each divider you are given questions to ask your vendors and cost saving ideas, so you can take your planner with you to every meeting and make sure you have asked all the right questions. Each section comes with note paper, and at the back, you have plastic pockets and business card holders to keep all of your flyers, business cards and invoices in the one spot.
Each Album is covered in a stunning speckled grey fabric, with Our Day embossed in gold on the front. The Binder is designed to convert into a Wedding Album, so when you purchase, you will receive an email with a link to a digital template. If that's not your style, you can also convert the Binder in to a Wedding Guest Book by purchasing the note pages here.
Now let's talk about the Online Planner.
When you first log in, you come to a summary page which gives you a countdown to your wedding, overview of your budget, overview of your RSVP’s, as well as your most urgent tasks. To customise the countdown to your date, simply click on the date and pop yours in. Please note this Planner is only available as a Web App currently.
Now, let's walk through the tabs.
Guest List:
In this section, you need to create a card for each guest. This can take some time initially, but it is really important to populate all the info so you can access everything all in the one place. It captures name, address, email, dietary Requirements, RSVP, and lots of helpful info. The best part about the Guest List is that you can export to Excel (for sending email), and export to PDF (if you need to send to the caterer, venue etc)
To Do List:
This section comes with a template, but is completely customisable. You can create your own headings, then add tasks underneath. Each task then gets marked as outstanding, in progress, or complete.
Budget:
This section is again completely customisable to your wedding. With each line item, you can track your estimated spend, your deposits, amount outstanding and overall cost. Everything automatically calculates and displays the key figures on the summary page.
Research:
This page allows you to shortlist all your elements and vendors. You can create categories for everything that you need, then whenever you find a potential product/supplier, you add in their business name, hyperlink to the product/service, details of quote, and any notes.
Run Sheet:
This section comes with three lists – we have pre populated as ‘Day Before’, ‘Wedding Day’ and ‘Day After’, but you can click on the titles to amend to whatever you need. This section comes with a pre-populated template, but again, you can just add/edit/delete the list items. We love that this section has a print to PDF option, so you can literally design your run sheet, print 10 copies the week before the wedding, and hand them to whoever wants to know the schedule.
Music:
This section is helpful if you want to track your music, and give your DJ a list of songs you love, and songs you would rather not hear! It has a 'Ceremony' section where you can add the songs for walking down the aisle, signing papers etc, as well as a spot to house Spotify playlists. If you’re a bit stuck with music, this page comes with links to our ‘Canapes’, ‘Dance Floor’ and ‘Golden Oldies’ playlists.
Seating Plan:
Every time you capture a guest as ‘attending’ they are added to a list on the right hand side of this page. From there, you just need to create your number of tables. When you are ready to start adding guests, you start typing their name on each table and the guest will automatically pop up. Easiest way to explain seating positions? Start with the person at the top of the list, and explain that the person underneath will sit to their left, and so on and so forth. Once all your tables are populated, you can press print and send your seating plan off to your venue, seating plan designer, caterer…whoever needs it!
If you want more information on the Online Planner, please check out ONLINE PLANNER or simply watch the demo video in the image gallery.